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Personal Assistant and Front Desk Manager
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karriere.at/jobs/10026501
Personal Assistant and Front Desk Manager
About this job
Employment type
Full Time (Permanent employment)
Seniority level
Young Professional, Professional Experience
Work model
On-site
Place of work
Wien
Field of work
Administrative Support, Secretarial, Office Management
Entry date
Position available from 01.09.2026
Unfilled vacancies
1 vacancy unfilled for this position
About the company
Employer
Q-Advisers GmbH
Number of employees
11 - 30 employees
Locations
Wien
Q·ADVISERS is an investment and corporate finance boutique based in Vienna. Q·ADVISERS and its subsidiaries operate in the areas of venture capital and private equity (QC·VENTURES), real estate (Q·Real), renewable energy (SQ·Energy) and its listed Family Office Investment Holding (Q·CAPITAL).
Who do we look for?
Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. We look for pro-active approach and very high communication standards.
The position is available from 1. September 2026.
Responsibilities:
Executive Support & Project Management
Executive Assistance:** Provide high-level support to the CEO and Board, including complex calendar management, meeting coordination, and appointment scheduling.
End-to-End Projects:** Manage special projects from initial ideation through to final execution.
Travel Coordination:** Handle all logistics for business travel, including flights, hotels, and rail bookings.
Stakeholder Management
Relationship Management:** Serve as a key point of contact for important partners, stakeholders, and vendors.
Guest Relations:** Provide a "warm welcome" and general support to all visitors, acting as the face of the office.
Marketing / Event Organization & Digital Presence
Collateral Design:** Create professional marketing materials, including booklets, brochures, and information packs.
Digital Maintenance:** Update and maintain the company website and assist with the uploading and formatting of new blog content.
Organize Events:** assist and organize office events. Handle organization of agendas, reservations, welcoming o...
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