Senior Administrative Assistant

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Senior Administrative Assistant
Vertex Pharmaceuticals
3.73.7 von 5 Sternen
Wien, W
Vollzeit
Vertex Pharmaceuticals 295 Bewertungen Lesen Sie, was andere Nutzer über diesen Arbeitgeber sagen.
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Stellenbeschreibung
Anstellungsart
* Vollzeit


Arbeitsort
Wien, W

Vollständige Stellenbeschreibung
Job Description
The Senior Administrative Assistant provides experienced office/business support. The Senior Administrative Assistant generally reports directly to a Country Manager, Executive Director or Vice President-level manager.
Key Duties and Responsibilities:
* Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
* Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
* Exchanges and integrates information from stakeholders into departmental reports
* Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
* Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
* Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
* Processes group purchase orders, invoices, and contracts
* Assists with visitor registration, including pre-registering and escorting visitors
* Assists with the onboarding of new personnel into the department
* Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
* Oversees relevant local vendor relationships with office services...