💰 Salary
The salary for this position starts at € 2.800 per month. We are happy to offer more for the right fit.
Overtime
Any accrued overtime is compensated in the form of time off.
Junior HR Systems & Operations Specialist (f/m/d)
About this job
Employment type
Full Time (Permanent employment)
Salary
from 2,800 € monthly
Seniority level
Professional Experience
Work model
Hybrid
Place of work
Wien 21. Bezirk (Floridsdorf)
Field of work
Human Resources
Unfilled vaca...
Junior HR Systems & Operations Specialist (f/m/d)
About this job
Employment type
Full Time (Permanent employment)
Salary
from 2,800 € monthly
Seniority level
Professional Experience
Work model
Hybrid
Place of work
Wien 21. Bezirk (Floridsdorf)
Field of work
Human Resources
Unfilled vacancies
1 vacancy unfilled for this position
About the company
Employer
Holzkern - Time for Nature GmbH
Number of employees
101 - 500 employees
Locations
Wien, Innsbruck, Graz, Salzburg
At Holzkern, we believe that great products need a great operational engine behind them. We are one of the most successful D2C brands in DACH — selling watches, jewelry and accessories made from natural materials to over 1.000.000 customers worldwide. We have more than 170 people, and we are growing. For that to work, every internal system needs to run well.
That is where you come in. We are looking for a junior talent who is not only drawn to HR because of the conversations — but because of the systems, the structure, and the opportunity to make recurring processes better every month. If you like clean data, reliable workflows, and software that actually does what it should, this role is built for you.
Your areas of responsibility
You will own the operational backbone of our HR function: the systems, the data, the processes, and the documentation that keeps everything running correctly. This is not a coaching or culture role. It is an operations role that happens to live inside HR.
HR Systems & Personio Administration
Maintain employee master data: working time, absences, vacations, sick leave, role and contract information
Monitor time tracking; follow up on missing or incorrect entries within defined deadlines
Create and check employee accounts before each start date
Identify and fix data errors; improve data quality continuously
Support system imports, exports, recurring updates, and access management
Handle all HR data with confidentiality and care
Preboarding & Offboarding
Ensure every new employee is set up correctly and completely before day one
Check that all required documents are collected, complete, and filed
Track preboarding task lists to 100% — no entry left incomplete
Coordinate administrative exit: documents, time balances, certificates, access removals
Improve checklists and process workflows with every cycle
Documents, Templates & Employee Files
Prepare standard HR documents from templates
Keep digital employee files complete and correctly structured
Improve templates to reduce errors and manual effort
Track and fix recurring documentation gaps
Reporting & Internal Communication Support
Prepare accurate HR operations data for internal reporting
Support slides for All Hands Calls and management updates - turn complex topics into clear visuals
Ensure all numbers and data sources are verified before publication
Process Improvement & Workflow Optimization
This is a core ownership area. Every recurring manual process in HR is in scope — preboarding checklists, document workflows, recurring requests, data correction routines, and more.
Identify recurring manual tasks and systematically reduce them
Document how current workflows run before changing them; measure impact after
Build templates, checklists, and automations so the same work is never started from scratch twice
Suggest simpler or automated alternatives for repetitive admin work
Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling
Flag systemic problems instead of solving the same issue repeatedly
Your profile
We are not looking for someone with five years of HR experience. We are looking for someone with the right working style and the right mindset to grow with us.
At least two years of experience in HR
You are highly structured and precise — errors matter in this role
You are comfortable with detailed, recurring administrative work and understand its importance for a well-functioning HR setup
You enjoy working with software, tools, data, and systems
You notice what is missing or wrong and want to fix it
You appreciate structured systems, clear processes, and consistent follow-through in your daily workYou would rather build a process once than repeat manual work indefinitely
You handle confidential information with care and discretion
You communicate clearly in writing
You are self-directed when given a clear structure and ownership
You are motivated to learn from scratch and build expertise step by step
Nice to have
Experience with Personio or any HRIS
Google Workspace confidence
Spreadsheet skills
Interest in automation and workflow optimization
Basic knowledge of Austrian or German employment administration
Details about this job
Salary
The salary for this position starts at € 2.800 per month. We are happy to offer more for the right fit.
Overtime
Any accrued overtime is compensated in the form of time off.
Benefits
Bike leasing
Company doctor
Show all benefits
A
Salary
The salary for this position starts at € 2.800 per month. We are happy to offer more for the right fit.
Overtime
Any accrued overtime is compensated in the form of time off.